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Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Stratton St Margaret Parish Council

Meadowcroft Community Centre

Swindon

SN27JX

Contact

Chris Matthews

Email

chris.matthews [at] strattonstmargaret.gov.uk

Country

United Kingdom

Region code

UKK14 - Swindon

Justification for not providing organisation identifier

Not on any register

Internet address(es)

Main address

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted to the above-mentioned address

I.4) Type of the contracting authority

Regional or local authority

I.5) Main activity

General public services

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Refurbishment of changing rooms (known as The Pavilion) including providing a new DDA ramp.

II.1.2) Main CPV code

• 45212600 - Pavilion construction work

II.1.3) Type of contract

Works

II.1.4) Short description

Stratton St Margaret Parish Council are excited to go out for tender for the Pavilion at Meadowcroft Community Centre, Addison Crescent, Swindon, SN2 7JX.

Meadowcroft Pavilion is currently made up of 2 changing room areas with communal showers, 1 referee changing room, A small kitchen type area, 3 toilets and 4 urinals. There are currently 2 large steps to enter into the building. Access can be granted from each side of the pavilion. The main idea of this project is to change the main area of the pavilion into a larger community space with separate changing areas with toilet and showers.

Planning permission has been applied for and awaiting approval and we now looking for contractor to complete the works.

Key points:

• Knock through changing rooms and storage room to create 1 larger room.

• Installation of a disabled toilet.

• Decorate all rooms, walls, floors, ceilings and bathrooms.

• New access ramp to community room removing bars.

• Enlarge windows.

• Solar installations

o With optimizers due to shading from nearby trees

o Batteries (around 8 to 10Kwh)

• Reinstate fire exit and remove black protection bars from east side of building.

• Construction of a new a new storage cupboard to store tables and chairs.

• Shutter style door to protect entrance on the disability ramp.

• Sensory pod

o Our preference Sensory Pod attached. With steps, screen and wrapped in custom branding including delivery and installation was £8,500.

• New changing area with link through door.

• Two new shower cubicles and toilets for football side of the building.

• Kitchen window changed to a service hatch to serve food if required on football.

• Installation of a fire alarm and correct fire extinguishers. Currently no fire alarm installed in current building.

• To work with our current CCTV provider and install CCTV is the main room and entrance. (OSE )

• New kitchen area

o Sink

o Sockets for microwave, kettle, water boiler, panni press, air fryer and a couple spare.

o Dishwasher

Budget:

Up to the value of £150,000

Completion:

Stratton St Margaret Parish Council would like this finished and in use by November 2025.

Site visits:

If you require a site visit please contact Chris Matthews, Deputy Clerk at Meadowcroft Community Centre, Addison Crescent, Swindon or on 01793 823761 or email Chris.matthews [at] strattonstmargaret.gov.uk

II.1.5) Estimated total value

Value excluding VAT: £150,000

II.1.6) Information about lots

This contract is divided into lots: No

II.2) Description

II.2.3) Place of performance

NUTS codes

• UKC - North East (England)
• UKD - North West (England)
• UKE - Yorkshire and the Humber
• UKF - East Midlands (England)
• UKG - West Midlands (England)
• UKH - East of England
• UKI - London
• UKJ - South East (England)
• UKK - South West (England)

Main site or place of performance

Meadowcroft Pavilion, Addison Crescent, Swindon, SN2 7JX

II.2.4) Description of the procurement

Refurbishment of changing rooms (known as The Pavilion) including providing a new DDA ramp.

Stratton St Margaret Parish Council are excited to go out for tender for the Pavilion at Meadowcroft Community Centre, Addison Crescent, Swindon, SN2 7JX.

Meadowcroft Pavilion is currently made up of 2 changing room areas with communal showers, 1 referee changing room, A small kitchen type area, 3 toilets and 4 urinals. There are currently 2 large steps to enter into the building. Access can be granted from each side of the pavilion. The main idea of this project is to change the main area of the pavilion into a larger community space with separate changing areas with toilet and showers.

Planning permission has been applied for and awaiting approval and we now looking for contractor to complete the works.

Key points:

• Knock through changing rooms and storage room to create 1 larger room.

• Installation of a disabled toilet.

• Decorate all rooms, walls, floors, ceilings and bathrooms.

• New access ramp to community room removing bars.

• Enlarge windows.

• Solar installations

o With optimizers due to shading from nearby trees

o Batteries (around 8 to 10Kwh)

• Reinstate fire exit and remove black protection bars from east side of building.

• Construction of a new a new storage cupboard to store tables and chairs.

• Shutter style door to protect entrance on the disability ramp.

• Sensory pod

o Our preference Sensory Pod attached. With steps, screen and wrapped in custom branding including delivery and installation was £8,500.

• New changing area with link through door.

• Two new shower cubicles and toilets for football side of the building.

• Kitchen window changed to a service hatch to serve food if required on football.

• Installation of a fire alarm and correct fire extinguishers. Currently no fire alarm installed in current building.

• To work with our current CCTV provider and install CCTV is the main room and entrance. (OSE )

• New kitchen area

o Sink

o Sockets for microwave, kettle, water boiler, panni press, air fryer and a couple spare.

o Dishwasher

Budget:

Up to the value of £150,000

Completion:

Stratton St Margaret Parish Council would like this finished and in use by November 2025.

Site visits:

If you require a site visit please contact Chris Matthews, Deputy Clerk at Meadowcroft Community Centre, Addison Crescent, Swindon or on 01793 823761 or email Chris.matthews [at] strattonstmargaret.gov.uk

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.6) Estimated value

Value excluding VAT: £150,000

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Start date

22 March 2025

End date

23 April 2025

This contract is subject to renewal

No

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.14) Additional information

Structural survey

Items 4.6 & Items 4.7, These two items within the report highlight what is required structurally to support the roof when the internal walls are removed to create the new internal layout - refer to the plan after Item 4.7

Both walls aid the stability of the building and they span a quite significant span therefore, it is very likely both will require to be moment frames to maintain the stability of the building

This item basically concludes that if items 4.6 & 4.7 noted above are done to structural engineers' requirements then the roof is more than capable of having solar panels.

Please include a sum of £1,500 for the structural engineer to provide the calculations for the steel support beams.

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

23 April 2025

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Tender must be valid until: 30 May 2025

IV.2.7) Conditions for opening of tenders

Date

24 April 2025

Local time

12:00pm

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.4) Procedures for review

VI.4.1) Review body

Stratton St Margaret Parish Council

Swindon

Country

United Kingdom