ÐßÐßÊÓƵ

Construction Contract Leads

Section I: Contracting authority

I.1) Name and addresses

Lochfield Park Housing Association

37 Drumlanrig Avenue

Glasgow

G34 0JF

Email

info [at] lochfield.co.uk

Telephone

+44 1413412044

Country

United Kingdom

NUTS code

UKM82 - Glasgow City

Internet address(es)

Main address

Buyer's address

I.2) Information about joint procurement

The contract is awarded by a central purchasing body

I.3) Communication

The procurement documents are available for unrestricted and full direct access, free of charge, at

Additional information can be obtained from the above-mentioned address

Tenders or requests to participate must be submitted electronically via

I.4) Type of the contracting authority

Body governed by public law

I.5) Main activity

Housing and community amenities

Section II: Object

II.1) Scope of the procurement

II.1.1) Title

Lochfield Park HA Environmental Maintenance Framework 2025

Reference number

6407

II.1.2) Main CPV code

• 90700000 - Environmental services

II.1.3) Type of contract

Services

II.1.4) Short description

The services and works to be undertaken (hereinafter referred to as the Works) comprises the provision of a maintenance framework contract running concurrently with multiple providers for: grass cutting in communal areas, gardens and backcourts; shrub pruning; litter/ leaf collection; sharps removal; weed control; hedge cutting; sweeping & cleaning hard standings/ parking bays; cleaning external bin stores; and wheelie bin collection management; to access and external common areas. Also common close stair & window cleaning (refer property list at schedule 3); one off/ ad-hoc domestic bulk item clearance, uplift/ disposal and clearing void properties. All as indicated within the red boundaries and/ or highlighted in the ‘key to maintenance works’ at Schedule 1, which is the contract area.

Duties include: Reporting in/out at the Employer’s offices at the start and end of each working day; initial clean up and maintenance plan; regular weekly inspection throughout year: report on condition of shrubs, trees, play areas etc, recommendations for maintenance and improvement; quarterly review of contractor performance.

II.1.6) Information about lots

This contract is divided into lots: Yes

Tenders may be submitted for all lots

II.2) Description

II.2.1) Title

Lochfield Park HA Environmental Maintenance 2025

Lot No

1

II.2.2) Additional CPV code(s)

• 77314000 - Grounds maintenance services

II.2.3) Place of performance

NUTS codes

• UKM82 - Glasgow City

Main site or place of performance

Easterhouse G34

II.2.4) Description of the procurement

The tender evaluation will comprise the SPD pass or fail, your quality score for the TQQ; and the rates/ prices on the Schedule 2 summary pricing spreadsheet.

The submitted SPD will be assessed as a pass or fail to identify contractors who meet the criteria. Only those contractors who achieve an SPD pass will have their tender quality and rates considered/ evaluated

The criteria for scoring will be to reach a total percentage score as follows-

Price (tender)- deducting 1% from 100 for every percentage point each tender is in excess of the lowest tender, prior to weighting for a) environmental, b) cleaning, c) waste management and d) additional rates stated at the schedule 2 summary worksheet.

Quality- out of 100 for your TQQ submission, ranked in relation to the other candidates.

The candidates will be scored relative to each other (best answer scoring highest), based on the Employer’s individual aspirations/ requirements and the information provided by the candidate(s).

Price/ Quality percentage scores will be evaluated for each of the: a) environmental, b) cleaning, c) waste management and d) additional/ ad-hoc works sub-Lots, to determine the total score and initial price/ quality criteria for inclusion on one or more of the sub-Lots.

II.2.5) Award criteria

Quality criterion - Name: TQQ Quality / Weighting: 70

Price - Weighting: 30

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

11

This contract is subject to renewal

Yes

Description of renewals

The initial contract period will be to 31st March 2026, with options to extend the contract solely at the Employer’s discretion on an annual basis thereafter to 31st March 2029

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2.14) Additional information

Refer to Instructions to Contractors at p5 of the Specification of Works

II.2) Description

II.2.1) Title

Cleaning

Lot No

2

II.2.2) Additional CPV code(s)

• 90911000 - Accommodation, building and window cleaning services

II.2.3) Place of performance

NUTS codes

• UKM82 - Glasgow City

Main site or place of performance

Easterhouse G34

II.2.4) Description of the procurement

Refer Lot 1

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

11

This contract is subject to renewal

Yes

Description of renewals

The initial contract period will be to 31st March 2026, with options to extend the contract solely at the Employer’s discretion on an annual basis thereafter to 31st March 2029

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

II.2) Description

II.2.1) Title

Waste

Lot No

3

II.2.2) Additional CPV code(s)

• 90513100 - Household-refuse disposal services

II.2.3) Place of performance

NUTS codes

• UKM82 - Glasgow City

Main site or place of performance

Easterhouse G34

II.2.4) Description of the procurement

Refer Lot1

II.2.5) Award criteria

Price is not the only award criterion and all criteria are stated only in the procurement documents

II.2.7) Duration of the contract, framework agreement or dynamic purchasing system

Duration in months

11

This contract is subject to renewal

Yes

Description of renewals

The initial contract period will be to 31st March 2026, with options to extend the contract solely at the Employer’s discretion on an annual basis thereafter to 31st March 2029

II.2.10) Information about variants

Variants will be accepted: No

II.2.11) Information about options

Options: No

II.2.13) Information about European Union Funds

The procurement is related to a project and/or programme financed by European Union funds: No

Section III. Legal, economic, financial and technical information

III.1) Conditions for participation

III.1.1) Suitability to pursue the professional activity, including requirements relating to enrolment on professional or trade registers

List and brief description of conditions

refer procurement documents

III.1.2) Economic and financial standing

Selection criteria as stated in the procurement documents

III.1.3) Technical and professional ability

Selection criteria as stated in the procurement documents

III.2) Conditions related to the contract

III.2.2) Contract performance conditions

refer Specification of Works

Section IV. Procedure

IV.1) Description

IV.1.1) Type of procedure

Open procedure

IV.1.3) Information about a framework agreement or a dynamic purchasing system

The procurement involves the establishment of a framework agreement

Framework agreement with several operators

Envisaged maximum number of participants to the framework agreement: 4

IV.1.8) Information about the Government Procurement Agreement (GPA)

The procurement is covered by the Government Procurement Agreement: Yes

IV.2) Administrative information

IV.2.2) Time limit for receipt of tenders or requests to participate

Date

9 April 2025

Local time

12:00pm

IV.2.4) Languages in which tenders or requests to participate may be submitted

English

IV.2.6) Minimum time frame during which the tenderer must maintain the tender

Duration in months: 3 (from the date stated for receipt of tender)

IV.2.7) Conditions for opening of tenders

Date

9 April 2025

Local time

12:00pm

Place

Lochfield Park HA, 37 Drumlanrig Avenue, Glasgow, G34 0JF and remotely

Information about authorised persons and opening procedure

staff and Board members in accordance with Lochfield HA tendering procedures

Section VI. Complementary information

VI.1) Information about recurrence

This is a recurrent procurement: No

VI.2) Information about electronic workflows

Electronic ordering will be used

Electronic invoicing will be accepted

Electronic payment will be used

VI.3) Additional information

Refer Instructions to Contractors at page 5 of the Specification of Works

NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at .

The buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at .

Suppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.

Community benefits are included in this requirement. For more information see:

A summary of the expected community benefits has been provided as follows:

refer Specification of Works schedule 7

(SC Ref:792871)

Download the ESPD document here:

VI.4) Procedures for review

VI.4.1) Review body

Glasgow Sheriff Court

1 Carlton Place

Glasgow

G5 9TW

Email

glasgow [at] scotcourts.gov.uk

Telephone

+44 1414298888

Country

United Kingdom

Internet address